Working With Documents

Documentation is any kind of document that contains information that can be reviewed and retrieved at a later time. This includes records created on paper or physical form as well as ones that are recorded digitally using computer programs such as spreadsheets, word processors and image editing software. In most organizations, documentation is based on the same set of rules and guidelines to ensure that each new document is at least a degree of similarity in shape and structure to older documents. This ensures consistency and transparency within the workflows of the organization and documentation ecosystem.

In contrast to traditional paper or physical records, documents in digital formats are often assigned a unique file name to distinguish them from other records. This helps to organize documents and allows users to locate information quickly without opening several documents. Documentation is often arranged into folders to make it easier for users of an extensive collection of data to find specific records.

Apple applications like Pages and TextEdit, as well as many third-party applications available from the Mac App Store, allow you to create a vast variety of documents. This includes letters, reports, essays, financial charts, slideshows, presentations and more. These documents can be used across various platforms, allowing an easy collaboration between team members.